Using Your Computer

Using diskettes

    The diskette drive uses 3.5-inch diskettes (sometimes called floppy disks ). Diskettes are useful for storing files or transferring files to another computer.

Warning

Do not expose diskettes to water or magnetic fields. Exposure could damage the data on the diskette.

To use a diskette:

    1. Insert the diskette into the diskette drive with the label facing up.

    1. To access a file on the diskette, double-click the My Computer icon, double-click the diskette drive letter (typically A: ), then the file.

    2. To remove the diskette, make sure the drive activity light is off, then press the diskette eject button.

       

Using the CD/DVD drive

    You can use your computer to enjoy a wide variety of multimedia features, such as making recordings, listening to audio CDs, and watching DVD movies.

Inserting a CD or DVD

To insert a CD or DVD:

    1. Press the eject button next to the CD/DVD drive. The CD/DVD drive tray opens.

    2. Insert the CD or DVD in the tray with the label up or out.

Important

When you place a single-sided disc in the tray, make sure that the label side is facing up or out. If the disc has two playable sides, place the disc so that the name of the side you want to play is facing up or out.

    1. Press the eject button again. The CD/DVD drive tray closes.

       

Adjusting the volume

    You can use the volume controls to adjust the overall volume and the volume of specific sound devices in your computer. Depending on the sound hardware installed in your computer, you may have additional volume controls available through the Start menu.

HelpSpot

For more information on adjusting volume, double-click the HelpSpot icon on your desktop.

To adjust overall volume level:

Click the speaker icon on the taskbar, then drag the slider to change the volume or click to select the Mute check box.
      - OR -
      If your computer has external speakers, then turn the knob on the front of the speakers.

       

To adjust specific volume levels:

    1. Double-click the speaker icon on the taskbar. The Volume Control dialog box opens.
      If the device you want to adjust does not appear in the Volume Control dialog box, select Options , Properties , select the audio device you want to appear, then click OK .
    1. Drag the volume level and balance sliders for the device you want to adjust, then close the window. For more information about the volume controls, select Help in the Volume Control dialog box.

       

Recording and playing audio and video

    You can use your computer to record and play audio, play audio CDs, and play DVDs.

Making an audio recording

    Use the instructions below to make an audio recording by speaking into the microphone.

HelpSpot

For more information on recording and playing audio, double-click the HelpSpot icon on your desktop.

To make an audio recording:

    1. Plug a microphone into the microphone jack on your computer.

    2. Click Start , then select Programs , Accessories , Entertainment , then Sound Recorder . The Sound Recorder opens.

    1. Click the record button, then speak into the microphone.

    2. When you finish recording, click the stop button.

    3. Select File, then Save As. The Save As dialog box opens.

    4. Name the recording, specify the path, then click Save . The recording is saved.

       

To play an audio recording in Sound Recorder:

    1. Open the Sound Recorder.

    2. Select File, then Open. The Open dialog box opens.

    3. Select the file you want to play back, then click Open.

    4. Play the file by clicking the play button, then stop playing the file by clicking the stop button.

       

Listening to music CDs in Windows Me

    The Windows Media Player turns your computer into a multimedia center. Use the player to listen to Internet radio stations, play and copy your CDs, look for Internet movies, and create lists of all media on your computer. For more information about the using the Windows Media Player, select Help .

To listen to a CD in the Windows Media Player:

Insert a CD into the CD/DVD drive. The Windows Media Player opens and the CD plays.
      If the Windows Media Player does not open automatically when you insert the CD, open it from the Start menu by clicking Start, then selecting Programs, then Windows Media Player. When the media player opens, click the play button or press the Play button on your Millennium keyboard.

       

Listening to music CDs in Windows 98

    Use the CD/DVD drive and the Windows CD Player to play an audio CD.

To play a CD:

Insert a CD into the CD/DVD drive. The CD Player opens and the CD plays.
      If the CD Player does not open automatically when you insert the CD, open it from the Start menu by clicking Start, then selecting Programs, Accessories, Entertainment, then CD Player. When the CD Player opens, click the play button or press the Play button on your Millennium keyboard.

       

Playing audio and video files with the Windows Media Player

    In Windows Me, you can use the Windows Media Player to play several types of audio and video files, including WAV, MIDI, MP3, AU, AVI, MPEG, and MOV formats. For more information about the using the Windows Media Player, select Help .

To play a file using the Windows Media Player:

    1. Click Start , then select Programs , Accessories , Entertainment , then Windows Media Player . The Windows Media Player opens.

    1. Select File, then Open. The Open dialog box opens.

    2. Select the file you want to play, then click Open.

    3. Play the file by clicking the Play button or press the Play button on your Millennium keyboard, then stop playing the file by clicking the Stop button or pressing the Stop button on your Millennium keyboard.

       

    For more information about the Windows Media Player, select Help .

Playing a DVD

    A Digital Versatile Disc (DVD) is similar to a standard CD but has greater data capacity. Because of this increased capacity, full-length movies, several albums of music, or several gigabytes of data can fit on a single disc. If your computer has a DVD drive, you can play DVDs with the DVD Player program. See the DVD help for more information about using the DVD player.

To play a DVD:

    1. Make sure that the speakers are turned on or headphones are plugged in and that the volume is turned up.

    2. Turn off your system screen saver and standby timers.

    3. Click Start, then select Programs, DVD Player, then DVD Player. The DVD Player video screen and control panel open.

    4. Insert a DVD into the DVD drive, then click the play button. The DVD plays.

    5. To control the DVD or adjust the volume, use the controls in the DVD player. For more information on using the DVD player, see its online help.

       

Using MusicMatch

    Using the MusicMatch™ program, you can:

Play music CDs
Create MP3 music files from your music CDs
Use your music files to build a music library
Enter music track information
Listen to Internet Radio

HelpSpot

For more information on using MusicMatch, double-click the HelpSpot icon on your desktop.

Playing CDs

    You can use the MusicMatch program to play music CDs.

To play a music CD:

    1. Double-click the musicmatch JUKEBOX icon on your desktop. MusicMatch opens.

    2. Insert the music CD into the CD/DVD drive on your computer, then click the CD tab. The names of the music tracks appear in the playlist area.
    1. Click the play button.

       

Creating music files

    Using MusicMatch, you can copy the tracks from a music CD to your computer's hard drive as MP3 files.

    Here are some terms that you need to know before you get started:

Bit rate is the number of bits required to store one second of music. CD quality is 128 kilobits per second. A high bit rate gives you better sound quality but the file size is also larger. For information about changing the sound quality settings, see the online help in MusicMatch.
MP3 (MPEG Layer 3) is a standard for digitally compressing high-fidelity music into compact files without noticeably sacrificing quality. MP3 files end in the file extension .mp3 .
Ripping is the process of copying a music track from a music CD and storing it on your computer's hard drive.

To create (rip) MP3 files:

    1. Double-click the musicmatch JUKEBOX icon.

    2. Insert a CD into the CD/DVD drive, then click the record button. The Recorder window opens.

    3. In the Recorder window, select the tracks you want to record, then click the record button. The tracks that you selected are copied as MP3 files to your computer's hard drive.

       

Editing track information

    After you add a CD track as an MP3 file to your music library, you can edit the track's information.

To edit track information:

    1. In MusicMatch, click Music Library. The Music Library window opens.

    2. In the Music Library window, right-click the file, then select Edit Track Tag . The Edit Track Tag dialog box opens.

    1. Enter information such as track title, lead artist, album, and genre.

    2. Click OK . The new track information is displayed in the MusicMatch playlist, music library, and recorder.

       

Building a music library

    Use MusicMatch to build a music library. You can organize your music tracks by categories, find a track quickly by using the sort features, and add information to a music file.

    You can add music tracks to your music library by:

Creating MP3 files - When you create MP3 files from the tracks on your music CD, MusicMatch automatically adds these files to your music library.
Dragging and Dropping - Drag and drop files from Windows Explorer or your desktop to the music library.
Downloading files from the Internet - When you are connected to the Internet, MP3 files that you download are automatically added to your music library.

Changing the music library display settings

To change the music library display settings:

    1. In MusicMatch, select Options, then Settings. The Settings window opens.

    2. Click the Music Library tab.
    1. Select the categories that you want to display in the columns, then click OK.

Listening to Internet radio

    Use the Radio feature in MusicMatch to listen to Internet Radio stations.

To listen to an Internet radio station:

    1. Connect to the Internet, then in MusicMatch, click Radio Stations.
      The Radio window opens.
    1. To select one of the MusicMatch Internet radio stations, select one of the Popular Stations. You can also choose another Internet radio station by clicking Broadcast Radio. A window opens that lists radio stations by music format, city, or country.
    1. Select a radio station, then click Play. MusicMatch connects to the station.

       

Using advanced features

    You can also use MusicMatch to create your own music CDs and to download MP3 files to your portable MP3 player. See the online Help that came with MusicMatch.

Using your Speakerphone

Important

If your modem has voice capabilities, use the procedures outlined in this section to make and receive telephone calls. If your modem does not have voice capabilities, skip this section and go to "Sending and receiving faxes".

    If your modem has voice capabilities, PhoneTools lets you make and receive telephone calls, use your computer as an answering machine, and send and receive faxes. When PhoneTools is opened with the Phone controls visible, you see this window:

    From the Phone controls, you can:

Make telephone calls
Set up and use Quick Dial memory keys
Set up and use telephone book entries

Making a telephone call

HelpSpot

For more information on making a telephone call using PhoneTools, double-click the HelpSpot icon on your desktop.

To make a telephone call:

    1. If PhoneTools is not open, click Start, then select Program, PhoneTools, then PhoneTools.

    2. If the Phone controls are not visible, click Phone.

    3. Click the number keys in the PhoneTools dialer for the telephone number that you want to dial.
      - OR -
      Type the telephone number using the keyboard.
    1. Make the call on the speakerphone by clicking Speaker. You must have external speakers and a microphone connected to your computer.
      - OR -
      Make the call on the telephone handset by pressing Enter , picking up the handset, then clicking OK. You must have a telephone connected to your computer.
    1. End the call by clicking the Hang Up button.

       

Using Quick Dial memory keys

    You can assign frequently called telephone numbers to Quick Dial memory keys.

HelpSpot

For more information on using the PhoneTools Quick Dial memory keys, double-click the HelpSpot icon on your desktop.

To set up a Quick Dial memory key:

    1. If PhoneTools is not open, click Start, then select Program, PhoneTools, then PhoneTools.

    2. If the Phone controls are not visible, click Phone.

    3. Click an empty memory entry. The Add Quick Dial window opens. If all the memory entries on the current page are in use, click a memory page button to see more entries.

    4. In the Identifier box, type the name you want to see in the Quick Dial memory entries list.

    5. In the Name box, type the name of the person associated with this memory entry.

    6. In the Number box, type the telephone number associated with this memory entry.
    1. Click OK. The entry you created appears in the Quick Dial memory entries list.

       

To make a call using a Quick Dial memory key entry:

    1. If PhoneTools is not open, click Start, then select Program, PhoneTools, then PhoneTools.

    2. If the Phone controls are not visible, click Phone.

    3. Click the memory key next to the memory entry that you want to call.

    4. Make the call on the speakerphone by clicking Speaker. You must have external speakers and a microphone connected to your computer.
      - OR -
      Make the call on the telephone handset by pressing Enter , picking up the handset, then clicking OK. You must have a telephone connected to your computer.
    1. End the call by clicking the Hang Up button.

       

To remove a Quick Dial memory key entry:

    1. If PhoneTools is not open, click Start, then select Program, PhoneTools, then PhoneTools.

    2. If the Phone controls are not visible, click Phone.

    3. Right-click the memory entry that you want to remove. A pop-up menu opens.

    4. Select Delete.

    5. Click OK.

       

Using telephone book entries

    PhoneTools comes with a telephone book you can use to store information about the people or companies you call regularly.

HelpSpot

For more information on using telephone book entries in PhoneTools, double-click the HelpSpot icon on your desktop.

To create a telephone book entry:

    1. If PhoneTools is not open, click Start, then select Program, PhoneTools, then PhoneTools.

    2. If the Phone controls are not visible, click Phone.

    3. Click the telephone book icon. The Select correspondents window opens.

    4. Click New. The New Correspondent window opens.

    5. Type the name and mailing information for the telephone book entry in the yellow entry fields at the bottom of the dialog box.

    6. Click the Business or Home tab.

    7. Type the telephone number information for the telephone book entry.

    8. Click OK.

    9. Click X in the top right corner to close the Select correspondents window.

       

To call a telephone book entry:

    1. If PhoneTools is not open, click Start, then select Program, PhoneTools, then PhoneTools.

    2. If the Phone controls are not visible, click Phone.

    3. Click the telephone book icon.

    4. Double-click the entry that you want to call. If you have more than one telephone number associated with the entry, double-click the number you want to dial.

    5. Click OK.

    6. Make the call on the speakerphone by clicking Speaker. You must have external speakers and a microphone connected to your computer.
      - OR -
      Make the call on the telephone handset by pressing Enter , picking up the handset, then clicking OK. You must have a telephone connected to your computer.
    1. End the call by clicking the Hang Up button.

       

Listening to voice messages

    PhoneTools lets you use your computer as an answering machine. To activate the answering machine, open PhoneTools and leave your computer on.

    When PhoneTools is opened with the Voice Mail controls visible, you see this window:

HelpSpot

For more information on listening to voice messages in PhoneTools, double-click the HelpSpot icon on your desktop.

To listen to a voice mail message:

    1. If PhoneTools is not open, click Start, then select Program, PhoneTools, then PhoneTools.

    2. If the Voice Mail controls are not visible, click Voice Mail.

    3. In the Received Voice Messages list, double-click the message that you want to hear. The message plays.

       

To delete a voice mail message:

    1. If PhoneTools is not open, click Start, then select Program, PhoneTools, then PhoneTools.

    2. If the Voice Mail controls are not visible, click Voice Mail.

    3. In the Received Voice Messages list, right-click the message that you want to delete. A pop-up menu opens.

    4. Select Delete.

    5. Click OK.

       

Recording a greeting

    PhoneTools comes with two pre-recorded greetings: Greeting Only and Greeting & Record. If you do not want to use the pre-recorded greetings, you can record your own greeting.

HelpSpot

For more information on recording a greeting in PhoneTools, double-click the HelpSpot icon on your desktop.

To record a greeting:

    1. If PhoneTools is not open, click Start, then select Program, PhoneTools, then PhoneTools.

    2. If the Voice Mail controls are not visible, click Voice Mail.

    3. Select Setup, then select Answering Machine Setup. The General Setup window opens with the Voice tab on top.

    4. Click Modify/Create Greetings. The Modify/Create Greetings window opens.

    1. Click the recording wizard button.

    2. Click Next.

    3. Type a name for the greeting in the Greeting message name box, then click Next.

    4. Click the start button.

    5. Speak your greeting into the microphone.

    6. Click the stop button when you have completed your recording, then click Next.

    7. To listen to your greeting, click the start button.

    8. Click Next.

    9. Select how you will use the greeting. Options include:
Greeting & Record - issues a greeting message, then records the caller's message
Greeting Only - issues a greeting message, then hangs up
    1. Click Finish.

       

Sending and receiving faxes

Tips & Tricks

If your modem has voice capabilities, see "Using your Speakerphone" to learn how to make and receive telephone calls.

    PhoneTools lets you send and receive faxes using the modem.

    Before you send your first fax, you need to set up your user information. Your fax cover sheets and fax headers will contain this information, which is required by law.

Setting up your cover page

HelpSpot

For more information on setting up a fax cover page, double-click the HelpSpot icon on your desktop.

To set up your fax cover page:

    1. If PhoneTools is not open, click Start, then select Program, PhoneTools, then PhoneTools.

    2. If the Fax controls are not visible, click Fax.

    1. Select Setup, then select General Setup. The General Setup dialog box opens.

    2. Click the Customize tab, then type your personal information in the User boxes.

    3. Click the Fax tab, then enter your name and fax number in the Fax identifier text box. This identifier information is required by law. You can enter up to 20 characters in the text box. We suggest using eight characters for your identifier name, followed by 12 characters for your telephone number.

Important

Some fax machines cannot use special characters such as hyphens. We suggest using spaces instead of hyphens in telephone and fax numbers.

    1. Click OK.

    2. If you want to change the logo that appears on the cover page, select Setup, then select Logo Management. The Logo Management dialog box opens.
    1. If you do not want the PhoneTools logo on your cover page, click the picture then click the clear button.
      - OR -
      If you want to replace the PhoneTools logo with one of your own, click the import button then select a picture for the logo. The picture must be saved in a supported format (.bmp, .dgr, .gif, .jpg, .pcx, .t31, or .tif) and be small enough to fit in the logo box.
    1. Click OK.

       

Sending a fax

HelpSpot

For more information on sending a fax, double-click the HelpSpot icon on your desktop.

To send a fax:

    1. If PhoneTools is not open, click Start, then select Program, PhoneTools, then PhoneTools.

    2. If the Fax controls are not visible, click Fax.

    3. Click Send Fax. The Send Fax Wizard opens.
    1. Enter the recipient's name, company (if applicable), and fax number, then click Next.

    1. Type the message text in the Message Text area.

    2. Select a cover page template from the Template list, then click Next. If you typed a message in the Message Text area, you must select a cover page.

    3. If you want to attach a file, make sure the file is not open, then click the browse button, select the file, then click Open.

    4. Click Next, then click Finish. The Confirm Transmissions dialog box opens.

    5. Click Send. PhoneTools dials the fax number and sends your fax.

       

Faxing from programs

HelpSpot

For more information on sending a fax directly from a program, double-click the HelpSpot icon on your desktop.

To fax a document directly from most programs:

    1. In the program with the document open, click File, then select Print. The Print dialog box opens.

    2. Select the printer CAPTURE FAX BVRP, then click OK. The Send Fax Wizard opens.

    3. Complete the wizard as instructed in "Sending a fax".

       

Receiving and viewing a fax

HelpSpot

For more information on receiving a fax, double-click the HelpSpot icon on your desktop.

To receive and view a fax:

    1. If PhoneTools is not open, click Start, then select Program, PhoneTools, then PhoneTools.

    2. If the Fax controls are not visible, click Fax.
      When PhoneTools is open, it detects incoming faxes and stores them in the In Box.
    1. To view a fax, click Fax Inbox, then double-click the fax you want to view. The fax viewer opens, where you can view and print the fax.