How to Get Around the Word Window


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Tutorial Home >Software >Office >Microsoft Office 97 >How to Use Word 97 >How to Get Around the Word Window

  Intro

When you first open Word 97, a blank document opens onscreen. The document is surrounded by tools you can use to help you enter and work with text and other items you place in the document. Many of the elements can be hidden, if you prefer, to free up window workspace. Use the View menu to turn the display of certain onscreen items on or off (such as toolbars or the ruler).
  Step 1:  The Blank Document Window

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The program window opens along with a blank document window. Usually, both windows are maximized. (When both are maximized, two Restore buttons-one for each window-are displayed in the set of buttons in the upper-right corner of the window's screen.)
  Step 2:  Viewing the Title Bar

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The title bar tells you what is in the window. When the document window is maximized, it has to share the title bar with the program window, so the title bar contains the names of both the program (Microsoft Word) and the file. (Document1 is a temporary name; when you save the file for the first time, you can replace the default name.)
  Step 3:  Use the Menu Bar

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The Word menu bar contains menus, which in turn contain all the available Word commands. All the tasks you need to perform are available through menu commands. To use the menu commands, click the menu name to display the menu, and then click the command you want.
  Step 4:  Use the Toolbars

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The Standard toolbar contains shortcuts for frequently used commands such as those to open, save, and print documents, and to undo mistakes. The Formatting toolbar (below the Standard toolbar) contains shortcuts for commands that change the appearance of the document. To activate a toolbar button, click it. To see a button name, hover the mouse pointer over the button for a moment; a ScreenTip appears with the button name.
  Step 5:  Use the Ruler

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The ruler (located below the two toolbars) shows you where your margins are, and it lets you set tabs and indents. If you don't see the ruler, you can display it by choosing View, Ruler.
  Step 6:  Use the Work Area

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The typing area in a new document is the large blank space bordered by vertical and horizontal scrollbars. The insertion point (a vertical, blinking line, also known as the cursor) shows you where the next character you type will appear. The end-of-document marker (a horizontal line) shows you where the document ends. When the mouse pointer is placed over the typing area, it resembles an I-beam.
  Step 7:  Use the Scrollbars

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The vertical and horizontal scrollbars allow you to view different portions of your document. Use the arrows on the scrollbars to scroll in the appropriate direction or drag the scroll box. Use the Previous Page and Next Page buttons (at the bottom of the vertical scrollbar) to quickly jump from one part of your document to the next.
  Step 8:  View the Status Bar

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The status bar indicates the current page, the total number of pages, and the location of your insertion point on the page. As you use Word, the status bar sometimes displays other information as well.